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Industry:Book Publishing
Contract Type:Permanent Contract
Salary or training bursary: £24,250 + per annum
Company:Harper Collins
Open to all
Apply by:14/05/2021 - 23:59

Personal Assistant

Are you a highly organised and confident communicator with a passion for publishing? If so, this role with HarperCollins might be the one for you...

HarperCollins is one of the world’s foremost English-language publishers, offering the best quality content right across the spectrum from Nobel prize winners to worldwide bestsellers. Their mission is to harness the power of great publishing and to amplify it through world-class marketing and relentless innovation. They have designed their recruitment process to feature opportunities for you to demonstrate your creativity, ambition and passion for books.

The Personal Assistant position is an integral role supporting the Managing Director, two Executive Publishers and the Associate Publisher for HarperFiction, HarperNonFiction, Avon, One More Chapter, HarperNorth and HarperCollinsIreland divisions. Key responsibilities are diary management, liaising with authors, agents and colleagues across the business, and providing general admin support to the team. The successful candidate will be a confident communicator and highly organised, with a passion for publishing.


  • High volume of scheduling and organising external and internal meetings
  • Diary management for the Managing Director, two Executive Publishers and the Associate Publisher, ensuring effective management of time with no diary clashes
  • Key point of contact for authors and agents
  • Key liaison between CEO and MD Executive Assistants and Communications with regards to board-level meetings, reports and events
  • Point of contact for Fiction, NonFiction, Avon, HarperNorth, HarperCollinsIreland & OneMoreChapter editorial, marketing and publicity teams
  • Preparing agendas, ordering hospitality and taking minutes for regular divisional and external meetings
  • Administrative support to the Managing Director, two Executive Publishers and the Associate Publisher (tracking contracts, arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)
  • General office management (stationery, display shelving etc.) and point of contact for facilities
  • Creating PowerPoint presentations
  • Overseeing prize submissions, award ceremonies and Bookseller submissions for Fiction
  • Flexibility in the role for additional editorial or project work

Knowledge, skills, experience

  • Excellent organisational skills
  • Ability to manage high workload under pressure, and to work as a team and with others
  • Ability to communicate confidently at all levels
  • Strong Outlook, Word, PowerPoint and Excel skills
  • Ability to prioritise own and help managers’ heavy workload
  • Self-starting with a high level of motivation, drive and commitment
  • Capable of working autonomously and taking on responsibility
  • Passionate about publishing

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please note that the company reserves the right to withdraw this listing prior to the official closing date, therefore we recommend getting your applications in early.

In order to apply for this opportunity, follow the steps below
Step 1: Complete the form below

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