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Stage / Transport Manager

Do you have experience in stage management? If so, check out this exciting role with a leading symphony orchestra…

The Philharmonia is a world-class symphony orchestra for the 21st century. Led by its Principal Conductor & Artistic Advisor Esa-Pekka Salonen, the Philharmonia creates thrilling performances in the concert hall and reaches new listeners and participants through audience development projects, digital technology, and a learning and participation programme.

Philharmonia is looking for a Stage / Transport Manager who will be responsible for the supervision and delivery of the Orchestra’s stage management function, and for the coordination and managing of the instrument transport function.

RESPONSIBILITIES

  • Organising, in liaison with Pulleyns, the transportation of the Orchestra’s instruments for all engagements including rehearsals, concerts film sessions, audio recordings and tours, both in the UK and overseas; ensuring that the correct instruments arrive at the venue in a timely fashion
  • Ensuring that access and parking are available for the instrument truck at each venue as necessary, in liaison with Pulleyns and with colleagues in the Concerts Department
  • Ensuring that Pulleyns are kept fully updated with regard to the schedule and to arrangements such as load-in times and availability of access for the truck; planning the transport schedule with Pulleyns in such a way as to be mindful of working hours regulations for drivers and of the need to accommodate rest hours for the driving team
  • Unloading and re-loading the instrument truck at each venue, working with the driver and with other stage staff (including local staff) as applicable
  • Liaising with venue staff regarding requirements such as lighting, stage furniture and storage of boxes to ensure the Orchestra’s requirements are met
  • Setting up the stage in advance of each rehearsal or performance according to the requirements of the Orchestra; carrying out any stage moves during the performance are carried out swiftly and efficiently
  • Working closely with players, conductors and soloists to ensure that seating and stage requirements are met to the fullest extent possible
  • Liaising with the percussion section and timpanists in order to ensure that instrument delivery and pick-up arrangements, and stage set-up arrangements, are handled smoothly and collaboratively
  • Ensuring that sound protection equipment is maintained and available at every rehearsal, performance and recording session, including putting out acoustic screens and taking them down for players as required
  • Taking responsibility for the safety of the Orchestra’s instruments while they are in the care of the transport operation
  • Drawing up clear and accurate stage plans (currently using Microsoft Visio software), and overseeing the Assistant Stage / Transport Manager in drawing up stage plans, in a timely fashion as required
  • Initiating and attending meetings with players to discuss stage plans and any other potential grounds for concern in advance
  • Proactively looking ahead to identify any potential problems in the Orchestra’s forward schedule and working with colleagues to find solutions
  • Attending planning meetings with colleagues in the Concerts Department on a two-monthly basis
  • Working with colleagues in the Concerts Department to draw up ATA carnets and other documentation required for international touring
  • Drawing up loading lists for overseas tours, in liaison with Concerts Department colleagues
  • Liaising with airlines, cargo handling agents and customs officials as required
  • Arranging the hire of instruments when required, in liaison with Concerts Department colleagues and players: in particular, ensuring that percussion instruments and timpani are hired for work as required
  • Alerting Concerts Department staff on those occasions when additional equipment such as chairs need to be hired in to a particular venue; assisting with the arrangements if necessary
  • Assisting colleagues with the preparation of technical riders as required
  • Assisting colleagues with the production of risk assessments as required
  • Ensuring that instruments are stored safely and securely when they are out of individual players’ possession, and that the Orchestra’s instrument store at Southbank Centre is kept tidy and in good order
  • Ascertaining when additional vehicles are required to service the demands of the Orchestra’s schedule (for example when the instrument truck is travelling overseas): liaising with Pulleyns to arrange a second truck as necessary. Liaising with colleagues in the administration to ensure that the cost of engaging replacement vehicles is communicated for budgetary purposes, and that any logistical implications are communicated to staff and players, for example if the truck will not be available for a particular date or venue
  • Ensuring that instruments owned by the Orchestra are maintained in good condition and serviced as required
  • Maintaining an overview of the Orchestra’s instrument boxes and flight cases; reporting concerns and securing estimates for repair work or replacement as required
  • Undertaking site visits for rehearsal or performance venues when required
  • Checking dressing-rooms following performances to ensure that any lostproperty is retrieved and returned to players or artists
  • Observing health and safety regulations and ensuring compliance with safe manual lifting and noise protection procedures; ensuring that the working practices of stage staff engaged by the Orchestra are safe
  • Line-managing the Assistant Stage / Transport Manager and working to ensure the professional development of the postholder, including carrying out performance appraisals and holding regular informal catch-up meetings
  • Engaging and managing casual stage staff as dictated by the demands of the schedule
  • Acting as an ambassador for the Orchestra and ensuring that the Orchestra’s policies and code of conduct are observed by all stage staff engaged by the Orchestra
  • Ensuring that day-to-day activities embrace environmental sustainability and wherever possible make choices that reduce the Orchestra’s impact on the environment by minimising waste, maximising recycling, saving energy and reducing the Orchestra’s carbon footprint
  • Seeking opportunities for involving members from protected characteristic groups wherever possible in the Orchestra’s work
  • Undertaking such other duties as may reasonably be required by the Company

KNOWLEDGE, SKILLS, EXPERIENCE

Essential

  • Proven experience of stage management within an orchestral or performance venue setting
  • Experience of drawing up stage plans
  • Respect and special consideration for valuable and delicate musicalinstruments
  • Ability to interact easily with contacts at all levels
  • Ability to remain calm under pressure and to remain professional at all times
  • Ability to deal diplomatically and tactfully with potentially difficult situations
  • Strong attention to detail
  • Ability to look ahead and anticipate problems; positive, problem-solvingattitude
  • Self-motivation and initiative
  • Ability to work as part of a team
  • Physical fitness to undertake the role
  • Knowledge and experience of safe manual lifting and handling procedures
  • Willingness to work irregular and unsocial hours, including evenings andweekends
  • Willingness to travel extensively within the UK and internationally

Desirable

  • Appreciation and understanding of the day-to-day working practices of orchestras and orchestral musicians
  • Knowledge of the regulatory requirements governing driving hours of HGV/LGV vehicles
  • Experience of dealing with ATA Carnets and international customs requirements

TO APPLY

  • Start date flexible
  • Deadline: 09:30 on Wednesday 26 February 2020
  • Send your CV and covering letter to Fiona Martin, Deputy Managing Director at this email
  • In your application, state that you heard about this role through Creative Access