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Programme Coordinator

Calling all music lovers! Are you an organised and enthusiastic self-starter with experience in admin? Then check out this role, because it might be the one for you…

Youth Music funds music-making projects across England that help children and young people aged 0-25 to develop personally and socially as well as musically. They work particularly with those who don’t get to make music because of who they are, where they live, or what they’re going through.

They are looking for an organised and enthusiastic self-starter to support the administration of their national grants programme and related communications activity. Working within their Grants and Learning Team you’ll play a key role in ensuring the smooth running of their grants programme by providing administrative support from application right through to grant reporting. You’ll be helping them to implement lots of exciting new developments in 2020, as they expand the breadth and scope of their work and make their programme more accessible. As well as administration and systems support, you’ll also be involved in internal and external communications – ensuring that the learning, content and stories they receive are disseminated through a variety of networks and channels.


Grants administration

  • Coordinate programme assessment panel meetings including the preparation and circulation of papers, minuting decision meetings and providing ad-hoc administrative support as required
  • Provide support to applicants and grantholders to assist with queries about Youth Music’s grants programme and their online grant management system
  • Update the grants management database with accurate information, build and update online forms and liaise with the suppliers on new developments and issues
  • Schedule yearly funding application rounds


  • Ensure grant deadlines and documents are kept up-to-date and are clearly communicated to applicants
  • Collate photos, music and other digital assets from grantholder reports for use on their communications channels
  • Coordinate communications with grantholders, including responding to queries via email and phone, creating newsletters and emails, and ensuring their involvement in opportunities
  • Drive digital communications on the Youth Music Network including collating and distributing the monthly newsletter, building web pages, commenting on blogs and posting on the @YouthMusicNet
  • Support the communications plan for the Alliance for a Musically Inclusive England including a monthly newsletter and upcoming campaign
  • Co-ordinate projects and campaigns with grantholders and ensure adherence to Youth Music’s communications requirements


  • Coordinate, attend and evaluate grantholder events, networks and training
  • Organise project visits
  • Provide administrative support in the development of new programmes including liaising with partners and young people


  • Carrying out all such additional duties as are reasonably commensurate with the role
  • This post will require travel across England, occasionally involving overnight stays



  • Interpersonal skills and the ability to work as part of a team
  • Excellent written and verbal communication skills
  • Prior experience in an administrative role
  • Organisational skills, with the ability to prioritise and work to deadlines
  • Proficient IT skills, including Microsoft Office and database software and/or content management systems
  • Attention to detail
  • Ability to think creatively to improve systems and processes
  • Able to juggle competing priorities in a fast-paced environment
  • Experience in social media and/or updating websites
  • Passion for music and interest in its benefits for individuals and society


  • Design skills
  • Experience of working or volunteering in music education, grants management, youth, education or not-for-profit setting
  • Knowledge of grant making processes (application, assessment, funding agreements and monitoring)
  • Understanding of organisational best practice (financial health, governance, equality and diversity)


  • Follow this link to apply
  • The deadline for applications is Monday 6 January at 10AM
  • In your application, state that you heard about this vacancy through the Creative Access website