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Assistant to Theatre, Film & TV

Do you always know what’s going on in the world of TV, film and theatre? Interested in talent management? If you are ready to step up your responsibility, this is a brilliant opportunity to join one of the UK’s leading agencies…

Since its inception in 1997, the Theatre, Film and Television (TFTV) department of Curtis Brown has built a roster of award-winning writers, directors and creatives working in the film and television industry in the UK and around the world; from Daphne du Maurier and Sandi Toksvig to the Receipts Podcast.

the TFTV department are looking for an Assistant to join their team. This is a new role in the department, working across the offices of two senior agents Nick Marston/Camilla Young and Ligeia Marsh; helping to deliver excellent client care and systems administration in order to maximise success for the Agents’ offices and their clients.

You will need to know about the industry, watch shows and television, read scripts and have the knowledge, confidence and initiative to creatively support the agents you’re working with. You will be required to quickly gain excellent knowledge of clients’ material so that you can talk to producers and industry contacts with insight and authority. Assistants work collaboratively to help support the whole TFTV team.

RESPONSIBILITIES

Office and Team Administration

  • Ensure the office runs smoothly including filing, scanning, post and couriers
  • Answer the phone for your office and the department as required, keep an accurate call log and respond to office voicemails
  • Ensure that visitors to the department are given a warm welcome
  • Arrange Agent’s attendance at meetings or events if required e.g. transport, hotels, restaurant reservations and so on
  • Print out scripts and contracts as required
  • Work closely with other members of the TFTV team, sharing information, ideas and networks
  • Manage theatre licencing e.g. amateur rights, foreign licencing etc.
  • Ensure that jobs that come in for clients are circulated with the team and logged

Client Care

  • Build an in‐depth and up to date knowledge of clients and their work
  • Update all client information on the Company’s database and other systems
  • Build  and  maintain  good,  professional  relationships  with  production  companies  and  business  contacts to assist in seeking out opportunities for clients
  • Organise clients’ meetings, ensure these are up to date and recorded in the departmental diary
  • Ensure that all scripts are logged and read – provide feedback on scripts at weekly departmental meeting

Negotiating, Contracts and Finance 

  • Ensure  contracts  are  accurately  administered,  recorded  and  can  be  quickly  accessed
  • Ensure that contracts are signed by all parties as quickly as possible
  • Negotiate specific terms and client fees for projects, when appropriate
  • Ensure invoices are raised for client work and chase late invoices for payment when required
  • Update Agents with any issues regarding clients e.g. late payments, tax issues
  • Liaise with Agents, accounts and production company for information required e.g. Visas and US  tax forms

PR, Marketing and Information 

  • Be alert to and aware of the potential newsworthiness of client’s work
  • Organise interviews and  press as required
  • Update clients’ information on the Curtis Brown website and IMDB website Draft web profiles for  new clients according  to Curtis Brown style guidelines
  • Ensure that information and images on  existing clients are updated in order to provide high quality information for producers
  • Promote  clients  through  the  effective  use  of  social  media  e.g.  Twitter,  Facebook  and  other  emerging technologies in close consultation with Agents
  • Write biogs and news articles
  • Liaise with the Company’s Digital Content Manager and staff in other departments to ensure a coherent approach to content on the Company website
  • Upload samples of work and apply appropriate privacy settings to work on the website

Development

  • Watch and read as much as possible for the development of your knowledge
  • Report back on what you have seen to your agent and the wider team
  • Develop a sense of your own taste and how that is distinctive

KNOWLEDGE, SKILLS, EXPERIENCE

  • Familiarity with Microsoft Outlook, Word and Excel and can learn database systems quickly
  • Experience of working with contracts is preferred
  • Confident  in  use  of  digital  technology,  including  web  and  social  media.  Also  experience  and  understanding of the use and potential of the web and social media
  • Excellent written and spoken communications
  • Comfortable with using the phone
  • Ability  to summarise and articulate  the  key strengths of clients’ work
  • Good understanding of  industry and a passion for film and theatre
  • A clear sense of what can be sold and what may be of  interest to the public
  • Some existing relationships with producers and confidence/ability to build on these for the future
  • High level of accuracy and attention to detail
  • Excellent organisation and  time management skills – able  to multi‐task and cope calmly with a  large workload while prioritising tasks effectively
  • Commercial/Business sense/acumen

TO APPLY

  • Follow this link to apply
  • In your application, state that you heard about this vacancy through the Creative Access website