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Assistant to Theatre Agent

Calling all theatre lovers! Is your knowledge of the industry second to none? Superior admin and organisational skills? If so, this is the ideal opportunity for you…

Casarotto Ramsay & Associates was founded in 1989 and represents many of the best known writers and directors of film, theatre and television in the world. They are proud of their personal touch and see themselves as a boutique agency. The Theatre Department represents a highly talented and prestigious list of established and emerging playwrights, theatre directors, designers, and rights holders and they operate across the complete spectrum and internationally.

They are looking for a Personal Assistant to Theatre Agent, Kirsten Foster who will also assist generally in the Theatre department. In this role, you will be providing administrative support to Kirsten and the rest of the team. The ideal candidate will be administratively strong and have knowledge of and an interest in the theatre industry.

RESPONSIBILITIES

  • Answering phone calls, arranging travel, forwarding post
  • Liaising with clients, setting up client meetings and calls and sending client samples
  • Updating the Agency’s website’s client page, and the individual client biographies, as well as providing content for the agency’s twitter page
  • Dealing with the administration of client contracts: issuing, sending out for signature, tracking, logging, scanning and archiving contracts when fully executed
  • Keeping all Agency accounting systems up to date; includes creating and maintaining client deal slips to track deals and chasing all client payments on the Agency system
  • Collating and communicating relevant industry and client news, e.g. up and coming production news and reviews of client shows
  • Keeping record of clients’ professional commitments
  • Reading scripts for the department and seeing shows and reporting back on them in the fortnightly creative strategy meeting

KNOWLEDGE, SKILLS, EXPERIENCE

  • A minimum two years’ experience in the Theatre industry
  • Exceptional attention to detail
  • The ability to multitask and work closely with your agent and across a busy team
  • The ability to work under pressure and to prioritise tasks effectively
  • Dynamic positive approach and adaptability
  • Excellent communication skills and confident telephone manner
  • A passion for theatre and new writing in particular is an asset
  • Computer literate, with excellent knowledge of Microsoft Office programs

TO APPLY

  • Send your CV and cover letter to this email by 1st March 2019