Enter your keyword

Opportunities

Assistant to Artistic & Executive Director

Calling all theatre lovers! Check out this brilliant opportunity to support the Artistic Director and Executive Director at a world-class theatre in the heart of London…

The Kiln Theatre produces world-class theatre that provokes, entertains and appeals to their exceptionally diverse society in Brent and beyond. They view the world through a variety of lenses, bringing unheard voices into the mainstream and presenting high quality and innovative work, which provokes debate and emotionally engages. Some of their recent partners include NT Live, BFI London Film Festival, Images of Black Women Film Festival and DocHouse.

The Assistant to the Artistic Director and Executive Director is a new joint role, which will provide excellent support to Kiln Theatre’s executive team across a broad remit of tasks and responsibilities, including diary management, internal communications and co-ordination of press nights. The successful candidate will be passionate about theatre and, ideally, will come from a similar administrative role.

RESPONSIBILITIES

  • Managing the Artistic Director’s and the Executive Director’s diaries
  • Supporting the AD as required, including screening all requests for the AD’s time via email, telephone and letter
  • Supporting the ED as required, including preparation of correspondence and contract drafting
  • Liaising with Board and other stakeholders as required
  • Carrying out research and presenting the findings, including researching programming ideas and theatre artists
  • Producing documents, briefing papers, reports, minutes and presentations
  • Code and process AD’s credit card statements, including tracking and collating all receipts
  • Arranging travel for AD and ED when required, including transport, visa and accommodation and creating/co-ordinating itineraries
  • Co-ordinate all press nights, including managing invitation and RSVP lists, liaising with various departments as required, and ensuring the evening runs smoothly
  • Manage the Kiln info@ and rsvp@ emails, responding where appropriate and forwarding to the relevant person within the organisation
  • Answer the main telephone line and deal with all calls professionally and connect to the relevant person in the company
  • Organise flowers, gifts and cards as necessary including press night gifts
  • Work on special events as required
  • Co-ordinate workshop arrangements for AD, Associate Directors and New Works Associate when required
  • Take minutes for fortnightly Comms & Planning meetings and distributing minutes to all relevant staff
  • Arrange and coordinate internal meetings, including minute-taking and booking meeting space when needed

KNOWLEDGE, SKILLS, EXPERIENCE

  • A minimum of two years’ administrative and ideally assisting experience
  • Experience of working in a busy office environment
  • Excellent administrative and organisation skills
  • Strong communicator, with a positive and approachable manner when dealing with a wide range of staff and artists at all levels
  • Flexible, collaborative and adaptable approach
  • Calm under pressure
  • Excellent attention to detail
  • High-level of computer literacy and experience of the Microsoft Office package and email systems
  • Experience of minute taking and accurate recording of meetings
  • Experience of proof-reading and editing documents swiftly and accurately
  • Diary management and appointment booking using computer systems
  • Ability to respect confidentiality with diplomacy and sensitivity
  • Excellent time-management with a proven ability to prioritise and manage a busy workload
  • A positive attitude with a high-level of self-motivation and ability to work on own initiative
  • A commitment to diversity and inclusion
  • A passion for theatre and the arts

TO APPLY

  • Follow this link to apply
  • The closing date for applications is 9am, Tuesday 27 August 2019
  • In your application, state that you heard about this vacancy through the Creative Access website