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Opportunities

Administrator

If you are admin-savvy, thrive in a fast moving environment and have a solid interest in theatre and live performance, this could be the perfect opportunity for you…

Cheek by Jowl is the international theatre company of Declan Donnellan and Nick Ormerod. Since it was founded in 1981, the company has been invited to perform in over 400 cities and 50 countries across the world and produces work in multiple languages.

They are looking for an Administrator to provide administrative support for all the company’s activities including daily running of the Cheek by Jowl office, tour administration and event management for company and artist events. This role has a particular focus on marketing support and responsibility for their online and social media platforms.

RESPONSIBILITIES

Office Administration

  • Acting as first point of contact for all enquiries into the organisation, including monitoring and responding to general info and event mailboxes
  • Managing and trouble-shooting IT systems and support services;
  • Managing effective online and paper filing systems
  • Ensuring the office is adequately stocked with equipment and supplies
  • Administrating and minuting board meetings, including scheduling meetings, arranging any logistics and facilitating the timely circulation of papers and minutes
  • Managing office petty cash and overseeing tour petty cash receipts and expense claim forms;
  • Ensuring invoices are paid in a timely fashion
  • Other office administration and finance support duties as advised from time to time by your Line Manager

Production / Events

  • Researching and assisting with tour administration, travel and accommodation
  • Arranging hospitality, entertainment and gifts for the company, partners, venues and office on and off tour
  • Maintaining and managing office and invitation databases and collating RSVPs
  • Planning and organising events surrounding the productions including pre-show talks, and artist development workshops

Marketing Administration

  • Updating and maintaining Cheek by Jowl’s social media accounts in line with marketing strategy, creating new content and scheduling posts (and website)
  • Collating statistics and sales figures from venues, and organising post show surveys and audience feedback
  • Liaising with the Artistic Directors and Marketing Consultant to support on production campaigns, including writing and sending newsletters, proofing copy, coordinating print, web and e-marketing runs;
  • Arranging production photo shoots and filming with guidance from Artistic and Executive Directors and disseminating approved materials to venues
  • Assisting with administration of press enquiries, logging and disseminating press reviews and identifying quotes for promotion
  • Assisting with the creation and promotion of digital projects and live streams

Archive

  • Maintaining the office archive and ensuring physical production materials within the office are kept orderly and tidy
  • Keeping digital archive up to date, finding and adding new materials independently

Fundraising

  • Updating and ensuring effective use of the fundraising database
  • Supporting the Executive Director with communications to Friends and Patrons, including sending regular updates, invitations and RSVP’s
  • Planning and organising events to support fundraising activity

KNOWLEDGE, SKILLS, EXPERIENCE

  • Proven interest in theatre / live performance
  • Experience managing social media platforms for a business or project
  • High level of IT literacy including Microsoft Word and Excel and IT trouble-shooting
  • Excellent written English, including a good handle on grammar, style and punctuation, with an ability to write and edit copy
  • High level of numeracy and confidence dealing with figures
  • Ability to support, and work with, a small team in a pressurised environment
  • Excellent time management and the ability to work to deadlines
  • Experience of using databases would be beneficial
  • Excellent interpersonal skills
  • Strong attention to detail

TO APPLY

  • Follow this link to apply
  • In your application, state that you heard about this vacancy through the Creative Access website