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Industry:Book Publishing
Contract Type:Permanent
Salary or training bursary: Minimum £21,000 per annum
Company:RCW Literary Agency
Location:London
Eligibility:
Open to all
Apply by:03/12/2020 - 23:59

Assistant to Managing Director

If you love books and publishing, have excellent organisation skills and good attention to detail, don't miss this opportunity...

RCW literary agents take pride in managing the careers of some of today’s most successful authors, and they are widely regarded as one of the world’s leading literary agencies. They are a home for writers across all genres including literary and commercial fiction, crime and thrillers, children’s and YA, and all forms of non-fiction.

RCW Literary Agents are now looking for an Assistant to the Managing Director to join their team in London. The successful candidate will have excellent organisational and written English skills with an interest in books and publishing. 

Responsibilities 

Client Management

  • Fielding author requests (film enquiries, permission enquiries, speaking engagements, articles, one off fees etc)
  • Managing authors’ event diaries
  • Helping with accounts and tax questions and liaising with Accounts where necessary
  • New client information forms and agency agreements
  • Sending out book proofs and post
  • Dealing with miscellaneous author queries and questions
  • Attending book launches and readings
  • Adding clients, titles, and news to website

Contracts

  • Negotiating deal terms in consultation with the primary agent
  • Drafting contracts from previous contracts and templates
  • Discussing contract terms with colleagues
  • Sending contracts to authors and publishers and keeping track of them
  • Sending contracts via DocuSign where necessary
  • Adding contracts to BP and the system
  • Filing fully executed contracts
  • Adding pre-sales information to BP and updating as responses come in
  • Taking minutes at contracts meetings and circulating them round the office

Reading

  • Fielding unsolicited manuscripts
  • Providing editorial notes on new books by current authors
  • Reading new submissions and providing editorial feedback
  • Looking for potential clients
  • Writing blurbs for catalogues, submissions, and in-house agents’ meetings
  • Reading for DRF Award

Foreign rights

  • Liaising with FR team at various stages of the editorial process
  • Getting final proofs from publishers and sharing with FR
  • Sharing new quotes as they come in

Accounts

  • Invoicing for author fees
  • Adding payments to BP
  • Preparing agent’s annual budget
  • Chasing overdue signature, delivery, and publication advances
  • Monthly contract chasing reports

Audio

  • Selling audio rights and negotiating the terms
  • Looking into backlist rights which may be available
  • Arranging meetings with audio publishers

Agent management

  • Scheduling for book fairs and trips
  • Organising meetings with editors
  • Organising author visits
  • Booking restaurants for meetings
  • Filing and general organisation of Peter’s office (physical and digital)
  • Managing publication schedule and moving titles/advances where necessary

Meetings

  • Attending meetings with current and future clients
  • Preparing information for monthly in-house agents and assistants’ meetings
  • Attending and taking minutes at bi-annual Wodehouse estate meetings

Social Media

  • Managing the office’s Instagram account (sharing new publications and covers, awards, and events)
  • Organising meetings with the social media team to discuss the company’s output

Events

  • Organising book fair and Christmas parties (with front desk) – composing food shop list, setting up, hosting on the night
  • Helping with any other company events or parties (DRF, salons, 30th Anniversary etc)

Misc

  • Looking after interns and helping run the intern scheme
  • Helping front desk with office management ie book filing, charity collections, waste disposal, weekly food shops

Skills, knowledge, experience

Must have

  • Excellent communication skills and organisational ability
  • Confident and polite telephone manner
  • Proactive, flexible, a ‘can do’ attitude, able to show initiative and work independently
  • Accurate and diligent, good attention to detail
  • Hard-working and unafraid of menial tasks
  • Excellent written English
  • Interest in books and publishing

Helpful to have

  • Administrative experience, author service oriented
  • Specific experience in the publishing industry is advantageous
  • Good Excel / MS Office skills (extra training can be given)

To Apply

  • Log in to your Creative Access account or register today to apply for this opportunity
  • Upload your CV, cover letter as ONE document (applications without a tailored cover letter will NOT be accepted)
  • Once submitted, applications are final
  • Do not contact the company directly