|Contract Type:||Permanent Contract|
|Salary or training bursary:|
|Company:||London Philharmonic Orchestra|
|Eligibility:||Open to all|
|Apply by:||02/08/2021 - 10:00|
PA to the Executive
Ready to work for the London Philharmonic Orchestra? If you have an interest in orchestral music, this could be the perfect role for you...
One of the finest orchestras on the international stage, the London Philharmonic Orchestra (LPO) balances a long and distinguished history with its reputation as one of the UK’s most forward-looking ensembles. The Orchestra is resident at the Southbank Centre’s Royal Festival Hall, which it combines with its role as Resident Symphony Orchestra at Glyndebourne Festival Opera each summer. Outside London, the Orchestra has flourishing residencies in Brighton, Eastbourne and at Saffron Hall in Essex, and performs regularly around the UK. The Orchestra also tours internationally, performing to sell-out audiences worldwide at the world’s leading concert halls.
They are looking for a PA to the Executive to join them. This is a key role in ensuring the smooth running of the London Philharmonic Orchestra. You will be responsible for managing the Chief Executive’s and Artistic Director’s offices, whilst also providing administrative assistance to the Education and Community Department. The role will liaise with a wide range of people from within the classical music industry as well as the Orchestra and its Board, offering a fantastic insight into the working life of this world-class orchestra.
- Manage both the Chief Executive and Artistic Director’s diary, set up internal, external and international meetings as directed by Chief Executive or Artistic Director, respond to requests for meetings and greet contacts arriving for meetings
- Arrange meetings of the Board of Directors and Advisory Council and sub committees as directed, including preparation of agendas and board papers
- Deal with the Chief Executive’s and Artistic Director’s incoming communications and respond, copy, forward and file as directed; produce outgoing correspondence from dictation, notes or own initiative and copy to other members of staff as appropriate
- Maintain the exchange of information between the Chief Executive, Artistic Director, Head of Departments and other staff as required
- Look after the Chief Executive’s and Artistic Director’s office in their absence
- Organise the distribution of Glyndebourne Final Rehearsal tickets to LPO players, staff and benefactors
- Ensure LPO brochures and Tune In magazines etc. are sent to VIPs, maintaining an accurate and current mailing list of VIPs and industry contacts
- Be point of contact for LPO Veterans – LPO’s former players and staff group
- Support other Heads of Department as required
- Ensure the smooth running of the LPO Office, working with Heads of Department and other staff as required.
- Ensure stationary, printing and photocopy supplies are maintained and working smoothly (IT responsibility lies elsewhere)
Knowledge, Skills, Experience
- Excellent command of written and spoken English
- Impeccable manner in person and on the telephone
- Ability to work as part of a team and under own initiative
- Demonstrable ability to prioritise workload
- Good computer skills
- Meticulous and systematic approach to administration
- Discretion and an understanding of confidentiality issues
- Interest in orchestral music
- Ability to read music
- Experience of the classical music industry
- Experience running a small administrative office/supporting busy teams
- Knowledge of formal and informal music education
We welcome and encourage applications from candidates who are under-represented in the creative industries.
Please note that the company reserves the right to withdraw this listing prior to the official closing date, therefore we recommend getting your applications in early.